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Our solutions are based on
tested, reliable, and highly accessible software solutions.

NewFormat is Appointed Reseller and Solution Partner in
Nordic (Sweden, Denmark, Finland, Iceland, Norway)
Baltic Region (Estonia, Latvia, Lithuania)
of leading technology for accessible PDF from axes4.

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axes4 / axesPDF
Accessible PDF (PDF/UA) Simply Done

We make PDF documents accessible to everyone
for a more accessible and better world

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Accessible PDF

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Solutions for making accessible PDF (PDF/UA)

axesPDF for Word

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Convert MS Word documents to
accessible PDF (PDF/UA) with 1 click only!

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axesPDF for Word Video Demonstrations

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On-line Demonstration

Reserve online-demonstration of axesPDF for Word

    Related Product Ordering Numbers / Price Information

    axesPDF for Word is available via prepaid annual subscription fee.

    1-year, 2-years or 3-years subscription with one of 3 license types:

    • Single User License - One user of MS Word

    • Team License/Concurrent User License - Concurrent users of MS Word

    • Flat License/Volyme License - All users of MS Word;
      by far the cheapest way to equip many users with axesPDF for Word

    Price example:

    1pcs axesPDF for Word, 1 Year Subscription Team License, 199Euro, excl. VAT
    (volume discount apply!)

    For Product Descriptions and Product Ordering Numbers - Click here.

    Contact NewFormat for a quote on axesPDF for Word


axesPDF Services - Document Tagging - Text banner     axesPDF Services - Word Templating - Text banner
(Click on preferred Services above for detailed information)

axesPDF for Word Training

axesPDF for Word - Instructor-led Training


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Click Here to Download Free Trial of axesPDF for Word

    You can use axesPDF for Word without activation as a trial
    with some restrictions like watermark on every page,
    an annotation on the first page and random color replacement of characters.

axesPDF® for Word
The 1-click solution for the creation of accessible PDF
from within Microsoft Word that comply with
ISO Standards PDF/UA-1 (ISO 14289-1), PDF/A, and WCAG 2.1

    Create a PDF/UA document with 1-Click

    axesPDF for Word, an add-in to MS Word, changes the game of accessible PDF creation:
    Just with a click of a button you get a PDF/UA-document without ifs and buts.

    With axesPDF for Word every MS Word user is able to create PDF/UA documents.
    Reworking is no longer necessary. The time-consuming quality control is omitted.

    The formula for success is the use of templates and styles which are
    optimized for accessibility. All other tasks are done by axesPDF for Word.
    Remediation is not needed anymore. Quality assurance becomes a no-brainer.

axes4 axesPDF for Word Dashboard - Picture

Click on image
axesPDF for Word Dashboard

    Create also an archivable PDF according to the ISO Standard PDF/A

    axesPDF for Word offers additionally the possibility to
    create a PDF/A compliant document.
    PDF/A is the file format for long-term archiving of digital documents.

    PDF/A ensures that digital documents are readable,
    presentable and reusable in the long run.

    PDF/A is available in several conformity levels:

    • level a (accessible)

    • level b (basic)

    • level u (Unicode)

    Level a is the highest level.
    It contains the other levels and requires the availability of tags.

Relationship between PDF/A-a (a = accessible) and PDF/UA - Picture

Picture: Relationship between PDF/A-a (a = accessible) and PDF/UA.
PDF/A-b and PDF/A-u do not require a tag structure.

axes4 axesPDF QuickFix, Preview Tag Tree, Structured Tags View, English, PDF Association:  PDF/UA-1 Ref Suite 1 Folder - Picture

Click on image
Example of a correctly tagged PDF document and its structure tags


    axesPDF® for Word offers a lot of powerful features:

    Reliable conversion to accessible PDF

    axesPDF® for Word transforms all Word elements into correct PDF tags:

    • Headings

    • Paragraphs

    • Images - no matter which layout option you have chosen

    • Captions for images and tables

    • Lists

    • External and internal links

    • Tables - even complex ones

    • Table of content

    • Notes

    • first PDF/UA compliant file
    • Side notes

    • Text boxes

    • and more...

    Proper tagging

    axesPDF® for Word has full control over the tagging.
    This results in:

    • Rich semantics

    • High-quality tagging: 100% PDF/UA

    • Accessible hyphenation

    • Support of language settings even for paragraphs and words

    • Correct tagging even at page or column breaks

    Accessibility settings by default

    axesPDF® for Word manages all the settings that
    you had to do manually up until now:

    • Reliable transfer of the document language that is set in Word

    • Determination of the tab order according to
      the logical document structure

    • Document title as window title

    • Initial view with bookmarks

    • Nested bookmarks

    All these settings are customizable.

    Correction on the fly

    axesPDF® for Word optimizes the accessibility of
    your document on the fly by:

    • Artefacting empty paragraphs

    • Transforming list labels into the accessible standard bullet (Unicode)

    Fully customizable tagging

    axesPDF® for Word provides possibilities to determine
    the transformation process:

    • Determine the PDF role of Word elements

    • Mark decorative elements as artefacts

    • All PDF standard tags are supported
      (even BlockQuote or Caption for example)

    • Layout tables are linearizable

    • Transformation of 2-column-tables into definition lists

    • Footnotes and endnotes are transformed into
      screenreader usable inline notes

    Role-based workflow model

    • Document author doesn't need deep accessibility knowledge

    • Special task pane for document authors
      (add alternate text, mark elements as decorative,
      linearize layout tables)

    • Document templates with predefined tagging rules

    • Document templates with predefined accessibility settings

    Key Benefits

    • No expert knowledge required

    • No time-consuming remediation

    • No costs for PDF accessibility training
      (short MS Word training in combination with
      a short training of axesPDF for Word is absolutely sufficient)

    • Less time needed for quality assurance

    • No additional licenses for PDF remediation software

    • Well-proven in governmental usage

    System Requirements

      Supported operating systems:

      • Windows 8.1 Service Pack 1 (SP1)

      • Windows 10

      Supported Word version - (axesPDF for Word installs as a plugin):

      • MS Word 2016

      • MS Word for Office 365 (Client version)

      • MS Word 2019

      Additional requirements:

      • .NET Framework 4.6.2

axesPDF for Word - Understanding the concept - How it works

From MS Word to accessible PDF according to the PDF/UA Standard

    axesPDF for Word empowers every MS Word user to create
    a top quality accessible PDF in seconds.

    Remediation is not needed anymore. Quality assurance becomes a no-brainer.
    The key is to use styles and templates that are optimized for accessibility.
    Everything else is done by axesPDF for Word.

    axesPDF for Word is not only a tool to create PDF documents.
    The maximum benefit occurs if the Word documents are already
    prepared for accessibility and working with axesPDF for Word.

    It is reasonable to save essential settings and converting rules in the template
    so that the author (the content creator) has only a minimum of tasks to do.

    Author Tasks:

    • Use appropriate paragraph styles

    • Use appropriate Word functions for specific elements
      - for example creating captions, footnotes, table of contents,
      links, references or hyphenation

    • If necessary: Add further information to the used roles
      - for example alternative texts for figures or formulas

    • If necessary: Change the standard role in case of specific elements

    What does axesPDF for Word do when converting a document?

      axesPDF for Word executes a multi-level process when converting a document.
      The process contains the following 3 levels:

      1. Creating a PDF document on the basis of an own conversion

      2. Analyzing the Word document

      3. Creating a logical structure in the PDF (PDF structure tree)
        on the basis of Word functions styles and role mapping

    Role Mapping

    To get the best result in terms of PDF accessibility each element
    of the Word document must have the correct role mapping.

    Requirements on Word Documents

    A Word document has to fulfill several requirements so that
    axesPDF for Word can create a conformant PDF/UA document:

    • Each element has an appropriate Role Mapping

    • Each element has a defined position in the logical order of
      the document structure (i.e. this corresponds to the Reading Order).

    • Figures have an Alternative Text or are marked as decorative elements;
      the latter is called Artifact in technical language.

    • Formulas have an Alternate Text,
      which normally is the linearized form of the formula

    • Tables are data tables and not pictures

    • Column and Row Hearders in tables are marked accordingly

    Prepared Templates

    You can use axesPDF for Word with each Word document,
    also those based on the Word standard template (Normal.dotx).
    However, you will get the best result if you work with prepared templates.

    Such templates make the work for authors much easier when
    creating accessible documents, as they just have to use
    appropriate paragraph styles or quick parts.

    Create your first PDF/UA compliant PDF file

    • 1-Click Accessibility

    • axesPDF for Word - 1-click accessibility - Picture

      Use MS Word as intended and click "Export PDF" - Done!
      The conversion takes care of a proper tag tree based on styles,
      embeds fonts and more.

    • Simplified authoring

    • axesPDF for Word - Simplified Authoring - Picture

      The context sensitive task pane supports you with all
      additional tasks needed like adding alt text or
      marking elements as decorative (artifact).

    • Optimized templates

    • axesPDF for Word - Optimized templates - Picture

      Save all axesPDF settings like the mapping of styles
      to PDF roles and the initial view in your Word template.
      You only need to do this once.

    • If everything is fine - congrats!
    • You have created your first PDF/UA compliant PDF file.

For more information contact NewFormat

NewFormat AB
Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

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