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Standards make the world work

Open Standards and ISO Standards
OpenDocument Format (ODF) and Portable Document Format (PDF)

ODF logo     PDF logo
makes digital information accessible for all

Open standards
ensures that your information is
available in the future for as many as possible
when today's IT technology, IT products and IT vendors are no longer

Open Standards ensures that your information is in perpetuity - Picture

Adobe co-founder Chuck Geschke once observed
that your organization’s documents are more important
than the software used to create them,
and they need to outlive the computer platform on which they were generated.
Thanks to PDF, they can

"Huge challenge to read file formats in the future"

When reading this web page, please be aware:
  • OpenDocument Format (ODF) is ISO Standard since 2006

    • ODF V1.2 is approved by Microsoft and other key industry players:

    • Members of OASIS Approved
      OpenDocument Format (ODF) Version 1.2 as OASIS Standard (2011)

      Boeing, Fedict, IBM, Microsoft, Nokia, Novell, Oracle, Red Hat,
      U.S. Department of Defense, and others advance
      Open Format for Office Applications.

      To all users who care for access to own information and
      therefore want to save it in open document formats:
      Reasonably, Microsoft's support for ODF 1.2 means you as a user of MS Office
      now can require full support for ODF 1.2 in MS Office;
      ie, equivalent to Microsoft's support for its own (closed and proprietary)
      document formats in MS Office....
      ....allowing you to decide independently which office software you prefer.

  • Portable Document Format (PDF) is ISO Standard since 2008
    • The PDF technology is thus not owned by Adobe Systems.

Open Document Formats - Adoption

Enterprise information is far too valuable to be locked-in in proprietary
document formats completely owned and controlled by ICT vendors.

Open document formats ensure successful deployments of
long-term archiving and preservation solutions.

Open document formats - ODF & PDF - are now under worldwide deployment
for use in office suite solutions and enterprise systems,...
in the public sector and in the private industry.

Read about organizations that have chosen
to use open document standards:
Regulations demanding
open document standards in public sector
are coming everywhere!

See ODF adoption per country report here.

MS Office Document Formats vs OpenDocument Format - Picture

The importance of switching to OpenDocument Format (ODF)
(Infographics by Open Forum Europe)
Open Forum Europe Infographics on the Importance to Switch to Open Document Format (ODF) - Picture

Warning - Icon

Be aware not every software application,
tool or document claiming to follow a standard
is compliant with the actual standard.

Always verify with recognized tools!

PDF Association - Logo
"The Home of the PDF Industry"

Mission Statement:
To promote Open Standards-based electronic document
implementations using PDF technology through education,
expertise and shared experience for stakeholders worldwide.


Upcoming and earlier events

PDF 25 Years Celebration - Picture
Happy 25th birthday, PDF!

Portable Document Format (PDF)
The world’s chosen electronic document format,
celebrates it’s 25th birthday on June 15, 2018.

PDF is the globally-accepted means
of sharing final-form documents.
The world would simply not know what to do without it.

First advertising video for Acrobat and PDF.
25 years ago this first video spot for Acrobat and PDF was produced.

Webinars / Video Recordings - Icon
The video clearly shows the intention of Adobe to change
office communication with Acrobat and PDF.

It's worth viewing this historical document (5'57"). Enjoy…

PDF logo
PDF: the de facto document technology
The Portable Document Format (commonly known as “PDF”)
is a file format developed in the early 1990s as a way to share
computer documents, including text formatting and inline images.
PDF technology was designed to allow for presentation of documents
independent of the application software, operating system and
hardware used to create them.

Today, PDF is the quintessential and ubiquitous "electronic document",
with trillions made each year.

PDF: the de facto document technology

Blog: A tour of PDF Standards

ISO Standards based on PDF Technology
PDF - ISO 32000 itself is a Standard - Picture
Figure: PDF - ISO 32000 itself is a Standard

PDF Substandards for particular use

PDF- logo PDF/A- logo PDF/E - logo PDF/VT - logo PDF/UA - logo PDF/X - logo
PDF Substandards for particular use - PDF/A, PDF/X, PDF/UA - Picture
Figure: PDF Substandards for particular use

Can a PDF easily comply to PDF/A, PDF/X and PDF/UA?
PDF standards are not mutually exclusive
A PDF document can simultaneously meet several standards,
for example both PDF/UA and PDF/A, both PDF/A and PDF/X.
callas pdfaPilot and pdfToolbox makes it happen
PDF/A and PDF/UA Intersecting Standards - Icon

PDF- logo PDF/A- logo PDF/E - logo PDF/VT - logo PDF/UA - logo PDF/X - logo

PDF-based ISO Standards - Picture

PDF Association Flyers
Introduction and Overview of PDF-based ISO Standards
PDF Association - PDF/A - PDF/UA - NVDA Goes PDF/UA - PDF/VT

PDF Association Flyer Front Cover - Picture
ISO Standards for
PDF Technology

PDF/A Flyer Front Cover - Picture
PDF/A - ISO 19005:
Standards for
long-term digital archiving
of electronic documents

PDF/UA Flyer Front Cover - Picture
PDF/UA - ISO 14289-1:
The standard for
universally accessible
PDF documents and forms

PDF Association NVDA Goes PDF/UA Flyer Front Cover - Picture
NVDA Screen Reader Goes PDF/UA

PDF/VT Flyer Front Cover - Picture
PDF/VT - ISO 16612-2
The PDF Standard for
Personalized Print

PDF 2.0 Interop Workshops 2017 Flyer Front Cover - Picture
PDF 2.0 - ISO 32000-2
Interop Workshops 2017
Preparing for the next-generation PDF

Recommended reading on PDF
Free Booklet Downloads

Click on picture below for download
or order your own printed copy free of charge from
NewFormat AB

PDF/A in a Nutshell 2.0 - Front Cover - Picture
The ISO Standard PDF/A - Long-term Preservation/Archiving
From PDF/A-1 to PDF/A-3

PDF/UA in a Nutshell - Front Cover - Picture
The ISO Standard PDF/UA - Accessible PDF documents

PDF/X in a Nutshell - Front Cover - Picture
The ISO Standard PDF/X - PDF for Printing

PDF Association Products and Services Guide 2018 (29MB)

PDF Association Products and Services Guide 2018 - Front Cover - Picture
Products, Solutions and Services available from PDF Association Members

Webinars / Video recordings - Icon
Recommended webinars

Introduction to
PDF-based ISO Standards

PDF/Portable Document Format

What is it,
Who owns it,
Why it matters

Introduction to PDF

"This PDF – what is it for?"
A story from PDF’s early days

PDF Workflow

Introduction to PDF/A for Longt-Term Archiving
(PDF/A-1, PDF/A-2, PDF/A-3)

PDF/A-3 as preservation format

PDF & Open Data
(incl. interactive e-invoices based on PDF/A-3)

veraPDF (2015)
PDF/A validation
with support of the PDF industry.
(Note! The term "definitive PDF/A validator"
is not used any longer by this project
for obvious reasons)

veraPDF (2018)
Real world adoption of veraPDF and
industry needs for more PDF standards

PDF Preflight Standards
(PDF/X and other standards)

The power and future in terms of
an ISO Standard

The accessibility experience:
How does a blind person
navigate PDF documents and forms?

Introduction to PDF/UA

Tagging Page Content
(to PDF/UA compliance)

PDF/UA for Design Agencies

PDF 2.0 and the future of
accessible PDF (PDF/UA)

Developing PDF
(What’s happening in the next generation of PDF)

Intro to EPUB
(for PDF developers)

PDF Association helping government understand PDF

From recommendations to regulations,
PDF Association is here to help.

The PDF Association engages in many activities
as it follows its mission of promoting the adoption of
ISO standardized PDF technology around the world.

We provide information and resources to
government agencies and regulators
to help them develop
reference materials, guidelines, regulations and laws.
PDF Association helping government understand PDF

Initiatives for extensions of PDF Standards

Document Expectations Through the Ages
Humans have put their thoughts to media with the idea of
capturing these (documents) in time - for many millennia.
Readers’ expectations have changed constantly
and continually through the ages.
Document Expectations Through the Ages

Next-Generation PDF
PDF and the “Any Screen” Challenge

PDF Association developing industry-based model
for addressing the “any screen” challenge.

When it comes to print,
PDF is today the standard format used just about everywhere.
When it comes to the web,
HTML and CSS have obtained a similar position.
However, in our changing world,
print and web flow together in all kinds of interesting ways.

Having a format capable of catering to both worlds,
with the strengths of both worlds, would be very exciting!

The PDF Association has been working on exactly
such a technology project to develop extensions to PDF.

Technology that would marry
the reliability and robustness of PDF
with the fluidity and elegance of HTML;
providing the best possible user experience for
each type of device and use case.

"Next-Generation PDF" is the code-name for extensions to
PDF technology currently under development.
These PDF extensions marry PDF’s core capabilities
to the flexibility of web technologies.

PDF Association unveiled this radical
development in PDF technology at
PDF Days Europe 2017

Pressrelease (Swedish): Project "Next-Generation PDF"

Recorded sessions of PDF Days Europe 2017

PDF Association Competence Centers

PDF Competence Center

PDF/A Competence Center

PDF/UA Competence Center

PDF/E Competence Center

PDF/VT Competence Center

PDF Association PDF CC - Icon
PDF Competence Center

ISO 3200 the International Standard for
the Portable Document Format (PDF).
PDF is widely recognized as
the richest and most robust document format.

The Purpose of PDF

The purpose of PDF is to enable users to exchange and view
all kinds of electronic documents easily and reliably,
independent of the environment in which they were created
or the environment in which they are viewed or printed.

PDF is a Platform

Platform technologies provide the infrastructure
for the applications end users actually use.

Far beyond a document format, PDF offers a sophisticated
foundation for many types of user applications.
Everyone accepts PDF.
A fixed-layout, shareable, self-contained document
meets a fundamental customer need.
PDF is a Platform

PDF - The Only Digital Document Format
  • What is a "document"?
  • Digital documents
  • Dokuments are for keeping
  • Documents of the future
Google’s Trends data shows clearly that
the number of searches for PDF documents
relative to all other searches continues going up:
PDF - The Only Digital Document Format

Why PDF?
  • Easy
  • Portability
  • Flexibility
  • Security
  • Authentication
  • Semantics
  • Non-Proprietary
Why PDF?

What’s unique about PDF?
And why it will last forever

The Portable Document Format possesses a variety of attributes
that taken together describe a format of such flexibility and power
that it will define the essential “electronic document” concept forever.
What’s unique about PDF?

PDF - Have we passed ‘peak PDF’?

The big picture.
Although the curve is flattening,
worldwide searches for “pdf” continue to grow in popularity,
indicating that the popular appetite for documents remains healthy.

Users may be banking online,
but their searches for PDF-based documents continue to increase.

When users add “pdf” to a query
it means that they are thinking about something
that’s enabling them in some way that a web page isn’t.

3 ways developers can impress the boss with PDF
More than just a fancy way to paint a picture.

3 smart PDF features for software developers of
web-connected document applications:
1. Linearized PDF
2. PDF Annotations
3. Tagged PDF
3 ways developers can impress the boss with PDF

PDF is part of the de facto platform
Open Web Platform (OWP)

Open Web Platform - Logo

PDF is part of the de facto platform
Open Web Platform (OWP)

PDF Association - PDF handover - Icon
The Power of the Page
It’s a question that vexes vendors of web-based solutions everywhere:
why do people still insist on PDF files?
And why does PDF’s mindshare keep going up?
The Power of the Page

The case for PDF forms
Far beyond only print,
PDF forms offer vital electronic forms functionality.

PDF forms vs HTML forms.
The PDF file format includes many valuable features
that HTML forms cannot match.
The case for PDF forms

PDF in 2016:
Broader, deeper, richer

Bridging the page and the web, there's still nothing like PDF.

Interest in PDF continues to climb.
The world’s portable document format continues to go from
strength to strength, with more specifications, more files,
more users, more implementations and
more developers worldwide.
PDF in 2016: Broader, deeper, richer

PDF Association PDF 2.0 - Logo

PDF 2.0 (ISO 32000-2)
PDF specification now updated to version 2.0 (July, 2017)

PDF 2.0 is feature-complete and helps developers worldwide
find new applications for the Portable Document Format
in many different areas.
PDF 2.0 (ISO 32000-2)

PDF 2.0 examples now available (Aug., 2017)
The first PDF 2.0 example files are now made available to the public.
This initial set of PDF 2.0 examples were crafted by hand and
intentionally made simple in construction to serve as
teaching tools for learning PDF file structure and syntax.
PDF 2.0 examples

PDF 2.0: The worldwide standard for electronic documents
has evolved (Aug. 30, 2017)

The Portable Document Format is perhaps
the most common example of a de facto standard, so much
so that Wikipedia features PDF on its “de facto standards” page.
From Ethernet and 802.11 to HTTP and CSS,
the modern computing stack consists of hundreds of standards.

The way in which PDF exemplifies the specific value of
standards is almost unique, for PDF’s value proposition
- the reason why PDF is today’s worldwide
de facto standard for electronic documents -
is the fact of standardization itself.
PDF 2.0: The worldwide standard for
electronic documents has evolved

PDF 2.0 - What will it bring? (2015)
To put it simply:
PDF 2.0 makes it easier for developers to
create tools to manage electronic documents
with more and better features at a reduced cost.
For organizations that procure PDF technology PDF 2.0
makes it easier to insist that vendors are delivering
the highest-quality, most accessible and most
capable PDF technology solutions available.
PDF 2.0 - What will it bring?

Webinar: What's coming in PDF 2.0 (2015)

PDF in the Mobile World

Solutions to access to PDF documents on
smart phones and mobil devices with smaller screens.
PDF in the Mobile World

PDF or EPUB - Logo
Give users what they want,
and why EPUB can't replace PDF

EPUB can't possibly substitute PDF when it comes to a
general-purpose electronic document format usable for publishing,
and all the other purposes to which PDF documents are put
(formal documents, record-keeping, transaction records, etc.)

  • EPUB can’t do fixed layout and be accessible at the same time.

  • EPUB cannot deal with the case of a document
    that combines pages from various sources
    (Word, Excel, CAD software, scanner, etc).

  • EPUB has no model for color-management,
    which is not infrequently important to publishers.

  • EPUB cannot accommodate the application of accessibility
    structures to arbitrary graphics content,
    as PDF can.

  • EPUB lacks security and digital signature facilities;
    features that are native to PDF.

    Even for publications,
    support for the EPUB specification varies between
    EPUB readers from different vendors
    - users can’t get a consistent display result of publications,
    which in itself is totally unacceptable for publishing.

PDF/raster - Logo

TWAIN Working Group and PDF Association Announce PDF/raster
The Next-Generation Format for Imaging

PDF/raster provides the portability of PDF
while offering the core functionality of TIFF.

PDF/raster 1.0 Documentation
This document describes PDF/raster,
a strict subset of the PDF file format designed
for storing, transporting and exchanging
multi-page raster-image documents.
Download PDF/raster 1.0 Documentation

PDF Association PDF/A CC - Icon
PDF/A Competence Center

ISO 19005 (PDF/A)
for long-term preservation/archiving of PDF documents.
Ensures that digital documents can be reproduced in the future.

Rules for Document Attachments:

No attachments allowed.
PDF/A-1 logo
Example: Conversion of email to PDF/A-1:
Attachments become additional PDF/A pages.
Conformance levels:
a - accessible, b - basic.

Attachments as PDF/A allowed.
PDF/A-2 logo
Example: Conversion of email to PDF/A-2:
Attachments are converted to PDF/A and embedded in document.
Conformance levels:
a - accessible, b - basic, u - unicode.

Attachments in arbitrary formats - PDF/A and others - are allowed.
PDF/A-3 logo
Example: Conversion of email with attachments to PDF/A-3:
Attachments as PDF/A and (in addition) embedded in original format.
Conformance levels:
a - accessible, b - basic, u - unicode.

PDF/A-4 - The Upcoming Standard
Will be PDF/A for PDF 2.0.
Will be simpler, with no conformance levels.

Application of the PDF/A Standard in Sweden

Binding rules apply for all
Swedish government agencies and bodies
keeping public documents from state archives.

For Swedish government authorities apply to electronic archiving
of office documents and digital documents
the authorities must follow
Riksarkivet's/National Archives'
general regulations and general guidelines:

- RA-FS 2009:1 general guidelines for electronic documents
- RA-FS 2009:2 technical requirements for electronic documents.

As of now, 2016, for long-term archiving of
office documents and electronic documents
these regulations and guidelines prescribe
the use of the file format: PDF/A-1.

What ECM/e-archive professionals
must know about PDF

Ask your ECM/e-archive vendor to detail their
support for PDF, or risk unecessary costs,
increased risks and missed opportunities.

Although PDF represents the bulk of content in
ECM/e-archive systems the majority of such
implementations do not handle PDF documents
much differently than they way they’ve handled
TIFF images for the past 25 years.

Not all PDF creation software is equal.
Exclude software that’s dangerous to your documents.
Use ECM/e-archive software that understands PDF.
What ECM/e-archive professionals must know about PDF

Making “information management” real

A common portable container, PDF,
to end the era of ECM vendor lock-in.

Mostly, it’s the fact that a standardized,
fully-supported and broadly-accepted portable container format
would provide users with powerful technology
independent of any specific vendor,
ending the era of vendor lock-in.
ECM Vendors don’t like that, but customers do.

Over the next 5-10 years,
expect to see PDF become the common portable container
for a new era of smart, interconnected document and
information management systems.
PDF to end the era of ECM vendor lock-in

PDF/A and PDF/X at the same time

How you create files that comply with
both PDF/A and PDF/X.
PDF/A and PDF/X at the same time

PDF Association PDF/UA CC - Icon
PDF/UA Competence Center

ISO 14289 (PDF/UA) for universally accessible PDF.
PDF/UA is of interest to organizations concerned
with conformance to regulations requiring
accessible electronic content.

PDF/UA defines the technical requirements that must be
considered when the PDF document is created
to be universally accessible for all.
The standard specifies how relevant PDF content
(such as semantic content, text content, images,
form fields, comments, bookmarks, and metadata)
may be used in PDF/UA-compliant documents.

Properly tagged PDFs are essential and a prerequisite
for accessibility so that screen reader devices for
visually impaired people or reading software for
users with learning disabilities can provide
rich access to a PDF’s content.

PDF tags are also an effective method to improve
Search Engine Optimization (SEO).

Even automated text extraction from PDF documents
is easier with well-tagged documents

PDF/UA-2 - The Upcoming Standard
Will be PDF/UA for PDF 2.0.

PDF/UA - The ISO standard for universal accessibility - Introduction

PDF/UA Introduction by PDF Association

The Value of Tagged PDF
Tagged PDF offers a lot more than access to users with disabilities.
From search engines to mobile devices, tagged PDF offers
powerful options to make content "accessible for all"
thanks to reuse of page-based content.
The Value of Tagged PDF

Blog: Entirely barrier-free: PDF/UA in the Banking Industry

PDF Association
"The Matterhorn Protocol"

An introduction to the definitive algorithm
for PDF/UA conformance

PDF/UA Conformance Testing Model

PDF/UA conformance requires
validation of both syntax and semantic.

The Matterhorn Protocol specifies a common set of
31 "Checkpoints" with 136 failure conditions, whereof
- 89 failure conditions can be checked by software, and
- 47 failure conditions usually require human judgment.

Using PDF/UA in accessibility checklists (2018)

PDF/UA to simplifies the accessibility process.
Applying PDF/UA to accessibility-validation processes allows one
to package sets of tests together, streamlining the validation process.
Using PDF/UA in accessibility checklists

The relationship between PDF/UA and WCAG 2
Why WCAG 2 might be erring with its "one-size-fits-all" philosophy

Interview with Duff Johnson,
Executive Director of the PDF Association

Webinar: WCAG 2.0 vs PDF/UA-1 (2015)

Achieving WCAG 2.0 with PDF/UA

Why aren’t the PDF Techniques for WCAG 2.0 sufficient?

Creators and vendors who deliver PDF files are in many cases asked
to deliver PDF files in conformance with WCAG 2.0.
For many vendors this is unknown territory, and WCAG 2.0 does not
provide sufficient PDF-specific technical information to achieve similar
results between situations or implementations.

The AIIM guide, "Achieving WCAG 2.0 with PDF/UA",
shows what’s necessary to create, process and validate,
(in PDF file-format and conforming reader terms),
a PDF/UA conforming document and reader
to meet all applicable WCAG 2.0 Success Criteria.
Achieving WCAG 2.0 with PDF/UA

PDF Association - PDF Techniques Accessibility Summit 2018 - Logo
Breaking News! (September, 2018)
PDF Association helps W3C’s Web Accessibility Initiative
to modernize the W3C's PDF Techniques for Accessibility!

The ISO Standard PDF/UA (accessible PDF) to form the basis of a
revised and updated set of W3C's PDF Techniques for WCAG 2.1

More details:
PDF Techniques Accessibility Summit 2018, Edinburgh

PDF/UA becomes an American national standard

Accessibility best-practices for websites and
electronic documents increasingly specify
WCAG 2.0 for HTML/CSS/JavaScript content and video,
and PDF/UA for electronic documents.

New Section 508 rules applies to all forms of federal ICT,
regardless of file format or method of distribution.
Section 508 applies to all ICT / all forms of digital communication.
Not just websites, but documents, media, blogs, social media, etc.,
for all public-facing ICT, plus 9 categories on non-public-facing ICT
including personnel actions, questionnaires or surveys,
templates or forms, education or training materials,
web-based intranets.

Section 508 defines by reference international accessibility standards:
- WCAG 2.0 for websites and HTML information, and
- PDF/UA-1 for PDF files

PDF/UA is consistent with WCAG 2.0,
but far more technically specific,
and provides a clear-cut means of
affirming that a given PDF document
meets high standards for accessibility.
PDF/UA becomes an American national standard

New Section 508 rules require PDF/UA for PDF 1.7 creators
The US Access Board has issued new rules updating its
“Section 508” accessibility requirements.
PDF/UA-1 support is required for
PDF creation software producing PDF 1.7 files.
New Section 508 rules require PDF/UA

See details at the US Access Board website

Application of the PDF/UA Standard in Sweden

Access to digital information is a fundamental right for everyone.

Sweden as a nation stands by:
- UN Declaration of Human Rights,
- UN Convention on the Rights of Persons with Disabilities, and
- the Swedish Discrimination Act.

PDF/UA is applicable for Swedish government agencies and bodies
in making public sector documents universally accessible for all.

Services and tools to create accessible PDF documents and -forms
according to the ISO Standard PDF/UA

NewFormat AB offers services and tools
to create accessible PDF documents

Microsoft to “improve support” for PDF/UA in 2016
Microsoft to “improve support” for PDF/UA in 2016

PDF/UA from Google Docs is coming soon!
PDF/UA from Google Docs is coming soon!

PDF Association PDF/E CC - Icon
PDF/E Competence Center

ISO 24517 (PDF/E) specifies how PDF should be used for
for the creation of documents in engineering workflows;
including 3D in the PDF/E context and
archiving of engineering content.
    Key benefits of PDF/E include:
    • Dramatically reduces requirements for
      expensive proprietary software.
    • Lowers storage and exchange costs as compared to paper.
    • Facilitates trustworthy exchange and markup
      across multiple applications and platforms.
    • Vendor-independent; PDF/E is developed and
      maintained by the PDF/E ISO committee.
Note! May 2018 - The Upcoming Standard PDF/E-2 will instead be PDF/A-4
The upcoming standard was earlier planned to be PDF/E-2 based on PDF 2.0
to provide an archival model for engineering content including 3D.
The industry was more interested in making this a part of PDF/A
instead of following a new standard PDF/E-2.
The ISO then stopped working on this standard and is
making it a part of PDF/A-4 (Conformance level e).

A point of contact of the benefits of PDF/E
in almost every engineering field.

PDF/E Competence Center is a platform
for information and discussion for experts in
3D technology, architects and construction specialists,
as well as developers of PLM applications.
For all engineers who use PDF technology as an
integral component of their day-to-day work.
PDF/E Competence Center

PDF Association PDF/VT CC - Icon
PDF/VT Competence Center
PDF/VT - An International Standard for Personalized Print

ISO 16612-2 (PDF/VT) is optimized for the specific needs of
Variable (“V”) and Transactional (“T”) workflows.
PDF/VT efficiently addresses the requirements of modern
Variable Data Printing (VDP), bringing all the well-known
advantages of PDF workflow to the world of personalized print.

PDF/VT - A New Communication Standard
Printing Industries of America is drawing the attention of
the printing and communications industries to the PDF/VT standard
by explaining how its benefits can offer a solution.
PDF/VT - A New Communication Standard

PDF/VT - Application Notes
The PDF/VT Application Notes discuss topics that aid
implementers of PDF/VT workflow tools and demonstrate
the various design features of the PDF/VT file format.
PDF/VT - Application Notes

Ghent Workgroup - Logo
"Best Practices for Print, Publishing & Packaging Workflows"

This is the Ghent Workgroup
Take a cross-section of the international
graphic arts community’s best minds and
have them work together to develop best practices
for the benefit of the profession worldwide.

Purpose of the Ghent Workgroup
To create practical workflow tools that make your
daily production tasks easier and faster for publishing,
packaging, wide format and industrial print processes.

Benefits of the Ghent Workgroup Today
Driven by industry trends, end users are able to formalize
implementation of PDF/X standards for data exchange via GWG.
GWG Specifications are now the recognized PDF reference
for the current printing and publishing industries.

Details on Ghent Workgroup.

25 years of PDF – Celebrating with Ghent Work Group
25 years of PDF – Celebrating with GWG.

Business value comes from always accessible enterprise information.
Protect your values in future-proof open document formats:

ODF logo     PDF logo

Details on
OpenDocument Format (ODF) and Portable Document Format (PDF)


ODF Text logo ODF Text Template logo ODF Text logo ODF Text Template logo ODF Text logo ODF Text Template logo ODF Text logo ODF Text Template logo ODF Text logo ODF Text Template logo ODF Text logo Text HTML  Text
.odt .ott .ods .ots .odp .otp .odg .otg .odb .odf .odm .oth

PDF- logo PDF/A- logo PDF/E - logo PDF/VT - logo PDF/UA - logo PDF/X - logo

Archiving of 3D Documents using PDF/A-3 and PDF/E-2, and 3D PDF

PDF/A - logo PDF/E - logo 3D PDF - logo
Recommendations on archiving 3D documents

Conversion of Fillable/Interactive PDF Forms to PDF/A
    PDF/A forbids some of the features that will be needed by most fillable forms.
    This makes it impractical to have a fillable PDF form that also
    at the same time is PDF/A conforming.

    The way around this is as follows:
    • make the fillable PDF form as much PDF/A conforming as possible
    • send it out for being filled in
    • once filled in, send it through a PDF/A conversion process
      (preferably with callas pdfaPilot Desktop/Server or CLI);
      this last step will make minor adjustments to align the PDF form with the PDF/A requirements
      (e.g. remove JavaScript, adjust certain properties of form fields and so on,
      but without changing the visual appearance, and, most importantly,
      without removing the payload/the data as filled in)

Next step?

Training in PDF Standards

Recommended actions, software tools, solutions and services

NewFormat AB
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tel:+46 (0)70 631 53 01

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