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NewFormat AB

NewFormat make PDF information permanently
accessible, searchable, readable and reusable
for the future and for as many people as possible.

We create accessible PDF in compliance with the ISO Standard PDF/UA.


Our solutions are based on
recognized ISO Standards based on PDF technology
and tested, reliable, and highly accessible software solutions from
the PDF Association vendor community.





Accessibility - Icon

Accessible PDF




PDF/UA - Icon

Recommended Tools to Create, Validate and Remediate PDF files
for Compliance with the ISO Standard 14289, PDF/UA,
for Universally Accessible PDF


    PDF/UA Creation

    In principle, universally accessible PDF documents can either be
    generated directly during document creation, using a suitable program,
    or indirectly generated by adapting an existing PDF document.

    The indirect approach tends to require a great deal of work,
    as all tags and numerous other settings will need to be provided manually.
    This work can also become void as soon as a new version of the PDF document
    replaces the old one, if any changes to the document’s content need to be made.
    The adaptation process must then be started again from scratch.

    The direct approach is almost always the better option;
    post-creation PDF edits should be avoided or at least kept to a minimum.
    Either way, it is essential that the document creation program can perform
    the functions required and that the document creator can make use of them.


    Tagging of PDF documents for compliance with PDF/UA-1

    Guides on to how to correctly tag PDF documents according to PDF/UA-1:


    PDF/UA Validation

    A PDF document’s degree of accessibility is hard to determine at first glance.
    How, then, can you tell if and to what extent a PDF file meets
    the requirements of PDF/UA?

    A reliable compliance test depends on at least two stages of validation:

    1. a programmatic test, which can be performed by a piece of software, and

    2. an interactive test carried out by a human.

    Dedicated validation/test tools will help the user perform the programmatic test.
    They test and show the extent to which the PDF document meets the standard’s
    purely technical requirements (including requirements for tag-based document
    structuring of document title, headings, paragraphs, columns, tables,
    alternative text for images, etc...) and uses the correct syntax to implement them.

    For programmatic PDF/UA compliance validation of a PDF document,
    we recommend to validate the document with more than one test tool.


    The semantic aspects of PDF/UA, however, cannot be tested in the same way:

    • Is the reading order logical?

    • Does the alternative text adequately represent the same information
      as the images to which it is attached?

    • Do the header tags reflect their corresponding header levels?

    These and other questions can only be answered after evaluation and testing
    by a human user; PDF/UA always requires human interaction.


    One further test (which should be run on at least a random sample of
    all documents created) is to use the PDF document with a selection of
    current types of assistive technology.

    Regular users of the technology can be enlisted to test
    the documents in this way; in most cases, however,
    anyone can in principle perform a useful test with assistive
    technology to confirm the readability of the PDF document.

    One very simple option here is to use the free
    Windows screen reader program NVDA.
    A user can quickly get to grips with the core functions of
    the software in order to test how well people with disabilities can
    actually use an existing (ideally fully PDF/UA-compliant) document.


    Tools and services for successful use of PDF/UA for accessible PDF

    Contact NewFormat,
    we will guide you to the right tools and services for your business




Warning - Icon

    Why not only use native Microsoft Office, Adobe InDesign, Adobe Acrobat,...
    to create Accessible PDF?

    It is not the assistive technologies (nor software tools such as
    MS Office, Adobe InDesign, Adobe Acrobat,...)
    that define what is an accessible PDF.

    A PDF document is defined as "accessible PDF" only when it
    meets the ISO Standard PDF/UA with guidelines!

    Above mentioned popular tools to create and edit digital documents,
    including to export a final document as "Accessible PDF",
    don't (as of today) test for compliance with the valid accessibility standards,
    in this case not for compliance with:

    the ISO Standard PDF/UA for Universal Accessibility!


    The exported PDF file thus risks not being "accessible PDF"
    nor meet accessibility requirements under the EU Web Accessibility Directive
    or the Swedish Act on Accessibility to Digital Public Services for everyone!

    More specialized tools are needed (to avoid legal risks)
    in the form of separate standalone tools or as plugins to
    Microsoft Office, Adobe InDesign, Adobe Acrobat, ...




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    Tools to create accessible PDF, to remediate accessibility errors,
    and to test/validate for compliance with the ISO Standard PDF/UA

    For full information, download of free trials, tutorials, recorded demonstrations, etc.,
    click on the preferred tool below.


    Software tools suitable for
    CREATING accessible PDF according to ISO PDF/UA:


    Software tools suitable for
    VALIDATING accessible PDF according to ISO PDF/UA:

    • PDF Accessibility Checker (PAC 3)

    • No cost. For Windows.
      First fast way to validate a PDF file for compliance with ISO PDF/UA.


    • axesPDF QuickFix

    • Extended/professional version of PAC 3 for Windows.
      Validates for compliance with ISO PDF/UA.


    • callas pdfGoHTML

    • No cost. For Windows and macOS.
      First fast way to validate a PDF file for compliance with ISO PDF/UA.


    • callas pdfaPilot

    • For Windows and macOS.
      The feature for validation of PDF/UA compliance
      can be used without cost without cost.


    • callas pdfToolbox

    • For Windows and macOS.
      The feature for validation of PDF/UA compliance
      can be used without cost without cost.


    • CommonLook PDF Validator

    • No cost plugin to Adobe Acrobat for Windows.
      First fast way to validate a PDF file for compliance with
      ISO PDF/UA, WCAG 2.0/2.1, U.S. Section 508 and/or U.S. HHS.


    • CommonLook PDF

    • Extended/professional version of CommonLook PDF Validator.
      Plugin to Adobe Acrobat for Windows.
      Validates for compliance with ISO PDF/UA, WCAG 2.0/2.1,
      U.S. Section 508 and/or U.S. HHS.


    • Colour Contrast Analyser (CCA)

    • For Windows and macOS.
      No cost Colour Contrast Analyser (CCA) from Paciello Group.


    • VIP-PDF-Reader - PDF Reader for Visually Impaired Persons

    • No cost PDF reader for Windows.


    • NonVisual Desktop Access (NVDA)

    • No cost screen reader for Windows.



    Software tools suitable for
    CORRECTING an inaccessible PDF
    to be accessible PDF according to ISO PDF/UA:

    • axesPDF QuickFix

    • Extended/professional version of PAC 3 for Windows.
      Corrects for compliance with ISO PDF/UA.


    • CommonLook PDF

    • Extended/professional version of CommonLook PDF Validator.
      Plugin to Adobe Acrobat for Windows.
      Corrects for compliance with ISO PDF/UA, WCAG 2.0/2.1,
      U.S. Section 508 and/or U.S. HHS.



    Tools/Services for enterprise-wide, continuous and
    automated tracking of PDF files for accessible PDF,
    and production of accessible PDF documents in
    large volumes from live data/databases:

    • CommonLook Clarity

    • For Windows.
      Continually monitors websites and maps the status of accessible PDF.
      Generates reports showing compliance with valid accessibility standards,
      such as ISO PDF/UA, W3C/WCAG 2.0 AA, WCAG 2.1 AA,
      U.S. Section 508 and U.S. HHS.


    • CommonLook Dynamic

    • For Windows.
      Automatically generates accessible PDF from
      print streams and live data/databases.
      Creates PDF files compliant with ISO PDF/UA, WCAG 2.0/2.1,
      U.S. 508 and/or U.S. HHS.





PDF/UA - Icon

Recommended Reading on PDF/UA
The ISO Standard for Accessible PDF Documents and Forms

PDF/UA in a Nutshell - Front Cover - Picture     PDF/UA Flyer Front Cover - Picture

(For download of these guides, click on the pictures above)



Lifebuoy - Picture

    Do you need help to create accessible PDF in compliance with PDF/UA?

    Accessible PDF (PDF/UA) ensures accessibility to digital public service for everyone.

    We help customers to create any volume of accessible PDF documents,
    out of native MS Office (Word and PowerPoint) and Adobe InDesign documents,
    and PDF documents generated by other tools.

    Interesting?

    We are here to help you - Contact NewFormat for Accessible PDF




More Information and Resources

PDF/UA - Icon


Access for All - PAC3 Check - Error - Does not comply with PDF/UA - Not an accessible PDF - Banner



For more information contact NewFormat


NewFormat AB

Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

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