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NewFormat AB

NewFormat make PDF information permanently
accessible, searchable, readable and reusable
for the future and for as many people as possible.

We create accessible PDF in compliance with the ISO Standard PDF/UA.

Our solutions are based on
recognized ISO Standards based on PDF technology
and tested, reliable, and highly accessible software solutions from
the PDF Association vendor community.

Warning - Icon

Inaccessible PDF

Warning - Icon

Inaccessible PDF
May Constitute Discrimination

    Access to digital public information is a fundamental right for everyone;
    also access to digital information in the form of PDF documents created by
    government authorities constitutes digital public service.

    Barriers that prevent interaction with, or access to a website
    by people with disabilities can be considered discrimination.

    The EU Web Accessibility Directive ensures that all users,
    regardless of functional ability, have equal access to
    information and functionality on the web;
    (The Swedish Act 2019 on Access to Digital Public Services".

Varning - Ikon

Sweden as a nation is bound by
international regulations for accessibility for everyone

    Sweden as a nation is bound to:

    • the UN Declaration on Human Rights,

    • the UN Convention on the Rights of Persons with Disabilities,

    • the Swedish Anti-Discrimination Act, and

    • the EU Web Accessibility Directive implemented as
      the Swedish Act on Access to Digital Public Services
      (SFS 2018:1937 & SFS 2018:1938)

    Declarations, conventions, directives and acts that are technology-neutral.
    Regardless of the technology used for a digitally based service (web/HTML, PDF, ...)
    it must be published in a form so that it is accessible for everyone in the community.

    No matter which technology the government entity chooses for its
    digital services (web/HTML, PDF, ...) it must be provided in a form
    ensuring it is accessible for everyone in the society.

    Authorities are also in the role of employer responsible for that
    employee work material is accessible and well functioning.

    Swedish authorities are thus since long bound to comply with
    and apply these regulations in their daily operations.

Varning - Ikon

Business documents / PDF documents,
which unfortunately are not accessible for everyone!

    The Swedish public sector alone publishes every year millions of PDF documents.

    PDF documents occupy a large proportion of the amount of information
    on the authorities' websites for public digital service.

    On September 23, 2020, all websites in the public sector across the EU
    shall comply with the Web Accessibility Directive.

    The directive also covers PDF documents published on these websites;
    documents and presentation slides that must be published as accessible PDF.

    Many authorities and other businesses are
    chartered to focus on accessibility for everyone.

    What is the situation right now for them when it comes to accessible PDF?
    How well prepared are these core players when it comes to their own websites
    and how they publish PDF documents and PDF presentations that must be
    accessible for everyone?

    NewFormat has examined hundreds of PDF documents, incl. presentation slides,
    from more than 60 authorities; from the Government Offices to authorities with
    special focus on accessibility for everyone and from external interest groups.

    The results of the survey are very disappointing.
    Not a single document, regardless of provide, is made as an accessible PDF!
    Despite the fact that the directive has been binding for public entities since several years.

    In their current design, none of them meet the ISO Standard 14289, PDF/UA,
    for accessible PDF
    . They are thus not accessible for everyone,
    nor are they accessible under the EU Web Accessibility Directive.

    Great potential for improvements!

    Contact NewFormat for more information:

    Examples from public sector websites of important PDF documents/presentation slides
    which unfortunately are not accessible for everyone

Accessible PDF
Easy to validate PDF documents for PDF/UA compliance

PDF/UA - Icon

Here's how to quickly and easily check that your
PDF documents are created as accessible PDF, PDF/UA


PDF Accessibility Checker (PAC 3)

for a quick check.

    Access for All - PAC3 Check - Error - This PDF File is Not PDF/UA Compliant - Not an Accessible PDF - Banner

    The error message above is shown by PAC 3 when a document lacks proper
    internal structure tagging, which all Assistive Technology (AT) devices
    (such as screen readers, PDF readers) depend entirely on to accurately
    reproduce the contents of a PDF document.
    Such a PDF document is thus syntacticly not correct.

    Recommended action:
    Do not publish the document on public facing websites.
    Do not accept the document, return it to responsible instance
    for remediation - Re-do it, do it right!

    Access for All - PAC3 Check - Correct - The PDF/UA Requirements Checked by PAC are Fulfilled - Accessible PDF - Banner

    The success message above is shown by PAC 3 when a PDF document
    meets the syntactic requirements of the ISO standard PDF/UA.

    It remains to verify that the document is also semantically correct.
    When this requirement is also successful, the document can be published
    as a PDF that is accessible for everyone on the entity's websites.

    If your PDF document does not pass the PDF/UA validation:

    Contact NewFormat for advice on how to create accessible PDF

PDF/UA - Icon

Recommended Reading on PDF/UA
The ISO Standard for Accessible PDF Documents and Forms

PDF/UA in a Nutshell - Front Cover - Picture     PDF/UA Flyer Front Cover - Picture

(For download of these guides, click on the pictures above)

Lifebuoy - Picture

    Do you need help to create accessible PDF in compliance with PDF/UA?

    Accessible PDF (PDF/UA) ensures accessibility to digital public service for everyone.

    We help customers to create any volume of accessible PDF documents,
    out of native MS Office (Word and PowerPoint) and Adobe InDesign documents,
    and PDF documents generated by other tools.


    We are here to help you - Contact NewFormat for Accessible PDF

More Information and Resources

PDF/UA - Icon

For more information contact NewFormat

NewFormat AB
Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

All content © copyright 2008-2021 NewFormat AB. All rights reserved.
All product names, trademarks and registered trademarks
are property of their respective owners.

PDF/UA - Icon
Accessible PDF